Governance Administration Clerk April 2016

Job Description: 


Reporting to the Administrative Coordinator, this position provides administrative, secretarial and clerical Support to the Council
Prepares/reviews and finalizes contributions to the SFN newsletter related to community updates from Chief and Council
Maintains/coordinates the maintenance of electronic and paper filing system related to BCR’s, agendas, briefing notes and minutes related to Chief and Council and committee meetings;
Provides administrative support to the Council members for all correspondence related to Chief and Council meetings and events
Prepares all meeting packages for all Chief and Council and Committee meetings
Liaisons  with external agencies to coordinate meetings with Chief and Council as required
Tracks and monitors Council members attendance and submits necessary expense forms
Coordinates Council travel for approved meetings
Coordinates with and amongst council for scheduling of all Chief and Council & Committee meetings
Prepares all meeting minutes for all Chief and Council and committee meetings
Works in collaboration with staff from various departments

Education and Qualification requirements:

Certificate or diploma in office/business administration, or equivalent in experience and relevant course work

Key Competencies:

Ability to create documents using Microsoft Word and Excel
Ability to multi task in a busy office
Ability to create and maintain manual and computerized records management systems
Ability to organize meetings and events
Ability to take minutes of meetings
Ability to assume responsibility, prioritize tasks and meet deadlines
Ability to serve the public and business associates with a positive helpful attitude and maintain a professional manner.


Please submit your current resume and cover letter, including 2 references to Tara White, Executive Assistant or email to:

Snuneymuxw First Nation

668 Centre Street, Nanaimo, BC, V9R 4Z4

Fax: 250-753-3492

Deadline Date: Resumes will be accepted until 4:00pm Friday April 8, 2016

Application Deadline: 
Friday, April 8, 2016
Job Type: 
Employment (Full Time)